Campus Housing

Campus Housing Policies
Updated: 8/16/18
Contact: Student Life Office

Campus housing policies apply to all of Jewell’s residential facilities. All other College policies noted in the William Jewell College Student Handbook also apply to all residential facilities.

Appliances
Appliances must be safe in design and structure (UL approved appliances) and properly maintained. Students utilizing appliances assume responsibility for their safe operation.  Residents should keep in mind that all electrical items, including refrigerators and fish tanks, must be unplugged during Christmas break and spring break. Residence rooms will be inspected by a staff member prior to closing for breaks to insure all appliances are unplugged. Hot plates and items with a heating elements are not permitted, due to potential fire hazard.

Bicycles
Bicycles are prohibited inside residential facilities. In some cases, this restriction may be waived if the Resident Director gives authorization and if the roommate is in agreement. If approved, bicycles must be kept only in the owning student’s room. Bicycles may not be stored in halls, stairways, restrooms, or storage closets. Residents not following these guidelines may lose in-room storage privileges.

Check-In/Check-Out
Students may check into campus housing during designated opening dates and times.  Students must checkout of their room 24 hours after their last final exam. Graduating seniors may stay through commencement day and check out at the designated closing time.

When vacating a room, residents must schedule a checkout meeting with a resident assistant (House Manager, if Greek) and return their keys. Failure to use the correct checkout procedure will result in a charge plus a lost key fee. Students are to remove their belongings prior to the checkout meeting and must leave the room clean upon departure to avoid charges.

Students may leave possessions in their room between the fall and spring semesters if assigned to live in the same room for the spring semester. Students must vacate their room following all other semester-end closings.

The college is not responsible for student property left after checkout.

Damaging, Destroying, or Defacing Property
Residents are equally responsible for the condition of their room and common/public areas, such as hallways, TV lounges, study rooms, kitchens, or any other shared area. Charges for damages will be assessed by Residence Life staff, in conjunction with Facilities Management. Rooms must clean upon checkout. A cleaning fee will be charged to residents of rooms left without vacuuming, with trash, or in disarray. When applicable, disciplinary action may be taken.

Decorating
Residents are permitted to decorate their rooms within the following guidelines:

  • Residents are responsible for keeping their rooms clean and free from damage.
  • Wall displays are permitted, but nailing items to wall is prohibited. Students are responsible for wall damage upon checkout.
  • Damage of any kind in rooms will result in assessment of damage fees to residents of the room.
  • Painting is prohibited.
  • Venetian blinds, mini-blinds or window shades may not be removed.
  • Residents may not splice or alter electric switches, lights, or telephone, cable and internet jacks, etc.

Emergency Evacuations and Drills
Residents are required to participate in fire, tornado, or other safety drills. Students failing to properly and promptly respond to evacuation procedures will be subject to disciplinary action. During drills and emergency evacuations, Residence Life staff may enter student rooms unannounced to ensure complete evacuation from the building. Any student with a condition that may prevent them from hearing, waking, or properly responding to an evacuation is responsible to notify their Resident Assistant and Resident Director.

Facilities Management Staff & Room Maintenance
Students are to submit work order requests for repairs and maintenance services to their room in campus housing. Work orders are located on-line at http://central.jewell.edu. Please see your Resident Assistant or Resident Director for the password required to submit a work order request.

Facilities Management is available 7 a.m. to 3:30 p.m., Monday through Friday, but may not always be able to arrive at times most convenient to students. Residence hall staff and maintenance personnel are permitted access to rooms and hallways in order to make repairs.

Any repair/maintenance problems occurring in a room, hallway, suite, restroom, etc., should be immediately submitted on a work order request. Any urgent problems should be immediately reported to a Residence Life staff member, or to Campus Safety if a Residence Life staff member is not available.

Fireworks and Firearms
See Safety Regulations.

Fire Equipment Regulations
Because fire and safety codes require that fire and safety equipment function properly, the following are prohibited, as they are violations of federal and state laws as well as college policy and are subject to disciplinary action:

  • Tampering or playing with any fire safety equipment, including but not limited to, fire panels, extinguishers, hoses, fire equipment storage boxes, pull stations, smoke detectors, exit lights, emergency lights, etc.
  • Smoke sensors or detectors must remain free of obstruction and are may not be covered.
  • Engaging in conduct that causes fire alarms to sound, thereby creating a false fire alarm.
  • Propping open internal and/or external stairwell fire doors.

Fire Prevention Regulations
The following are prohibited in campus housing because of their serious potential fire hazards and may be confiscated by College personnel:

  • Open flames such as candles and incense.
  • Cigarettes, cigars pipes, etc.
  • Any appliance or item with heating elements including, but not limited to hot plates, toasters, griddles, etc.
  • Any lamp or light with exposed bulbs that are hot to touch.

Furnishings
Students are free to arrange their room furniture. Lofting of beds is permitted, but must be done safely with the use of the provided lofting brace bar and other provided lofting safety parts. Students are entirely liable for damage or injury resulting from room alterations performed by the student or by parties other than William Jewell College staff.

Residence room furniture may not be removed from the room. Students will be charged for any furnishings not found in their respective rooms at checkout.

Furnishings in all common and public areas are for use by all residents of the hall and must remain in their designated room, area, or space. Removal or relocation of common space furnishings may be subject to disciplinary action. The cost for replacing damaged any residential furnishing will be charged to the responsible resident(s).

Gifts, Flowers and Packages
Gifts and flowers may be delivered to the College’s Mailroom (located in the Yates-Gill College Union) during office hours. Mailroom staff will notify residents receiving gifts and flowers via email and/or phone call. Gifts and flowers will only be released to the designated recipient.

Guests
See Visitors and Guests

Holidays/Breaks
Campus housing is closed for Thanksgiving, winter break (between fall and spring semesters), and spring break. Students are required to vacate campus housing during holiday/break closings. Students with a permanent address outside of the Kansas City metropolitan area may apply to stay on campus during a holiday/break if they meet one of the following criteria:

  • Participating in an official College-sanctioned/sponsored function.
  • International student unable to travel home.

Campus housing is available for summer classes, but students are required to vacate campus housing after spring and summer semesters for maintenance and cleaning.

Insurance
Medical and personal property insurance are the responsibility of the student. The College is not responsible for theft, damage, or loss of personal property. The college does not offer student medical insurance.

Keys
Room keys or other necessary keys are issued to residents at check-in. Keys are the responsibility of the resident and should be carried at all times to avoid being locked out. Residents who are locked out may contact a member of their Residence Life staff for assistance.

Residents are responsible for immediately reporting lost key(s) to a Residence Life staff member. A replacement fee is assessed for lost keys. Room keys are only issued to residents of a room and are to be used only by anyone else. College keys are not to be lent to others and are only to be used by the party to who they are issued.

Medical Emergencies and Illness
All medical emergencies and communicable illnesses are to be immediately reported to a member of the Residence Life staff. Residence Life staff will advise students of the College’s Student Health Center or other after hour local healthcare providers. College officials reserve the right to contact 911 in the event of an emergency or when a student is unresponsive.

Motorcycles, Mopeds, Scooters, etc.
Motorized vehicles are prohibited inside residence halls. They are only to be used on authorized roadways and must be parked in an appropriately designated parking space.

Noise Policy
Students are expected to maintain reasonable noise levels 24 hours a day in residential facilities. This is to insure residents have the opportunity to exercise their right to sleep and study in their room. Noise levels should be limited to a level that won’t disturb their roommate(s) or neighbors. This expectation exists regardless of whether roommates or neighbors are present. Sound equipment that disturbs the privacy of other residents may be removed at the discretion of Residence Life staff and will be returned upon the owning student’s first opportunity to remove the equipment from campus.

Excessive noise/music may not be projected from residence hall rooms to the outdoors (speakers may not be placed in windows, i.e.).  Students with musical instruments are expected to respect their roommate(s) and neighbors right to sleep or study. Practice rooms are provided in the Pillsbury Music Center.

Overnight Guests
See Visitors and Guests.

Pets
With the exception of fish or college approved emotional support animals, pets are prohibited in and around campus housing. Fish are permitted, but must be maintained in a sanitary condition and removed from campus housing when closed for breaks.

The College’s emotional support animal policy can be found on-line at www.jewell.edu/disabilityservices.

Prohibited Items
Because of the potential of injury to individuals and/or damage to property, certain items are prohibited in campus housing. Possession of these items will result in confiscation of the item and held until the end of the academic school year and/or when the possessor/owner faces disciplinary action. Residents are encouraged to use common sense and to ask questions of Residence Life staff as necessary. All residents of a room may be held equally responsible for the presence of prohibited items in their room.

Prohibited items include battery-operated water guns, paintball guns, blow guns, Chinese throwing stars, water balloons and any item deemed harmful to persons or property by College administration.

Room Changes
Students wishing to change rooms may submit a room change request form found on the Residence Life webpage, www.jewell.edu/residence-life. Students must obtain advance authorization from the Campus Housing Coordinator, located in the Student Life Office, prior to changing rooms. Room changes are unavailable during the first two weeks of classes each semester or until the official student census is complete, whichever comes first. All occupants affected by a room change must agree to the change.

Residents not following the correct procedures for room changes may be required to move back to their original space and will be subject to Improper Checkout fine. Residents changing rooms or leaving the college for the spring semester must remove their belongings and check out of their assigned fall room before leaving campus at the end of the fall semester. Coordination of room changes and moves must be made with the Coordinator of Campus Housing.

Roommate Conflicts
Residents who experience persistent conflict with their roommate(s) should first discuss the problem with their roommate(s). Residence Life staff are available for assistance and are trained to assist with mediation and conflict resolution. Students are expected to independently demonstrate respectful initiative to resolve disagreements with roommates prior to seeking assistance from Residence Life staff.

Room Searches
The College reserves the right to enter campus housing rooms or areas to check general conditions, perform custodial services, make repairs and respond to emergencies, or for any other reason reasonable maintenance or safety and security purpose. Entry under the above conditions will not be used as a means to search rooms. Where there is legitimate reason, College officials may search a room. When possible, residents of a room being searched will be permitted to be present. The College is committed to upholding the principles outlined in the Charter or Students’ Rights and Responsibilities.

Safety and Security
Campus housing facilities are locked 24 hours a day and can be accessed with resident’s student ID. Students only have access to their assigned residential facility. Students should always lock their room door when leaving their room.

Students are urged to think proactively regarding campus safety. Students should travel on campus in groups of two or more. In the event students have to travel alone, Campus Safety is available to provide safety escorts to students traveling between parked cars and residence halls after dark or at times when a student has a justifiable reason to feel unsafe.

Safety Regulations
Because of the potential of injury to individuals and damage to property, the following are prohibited:

  • Outside antennas, lightning hazard.
  • Fighting or roughhousing, other activities, including but not limited to, running, throwing, bouncing, or kicking objects, etc.
  • Use of emergency exits, unless in the event of an emergency.
  • Entering or exiting through windows; removal of screens.
  • Firearms, ammunition and other illegal weapons, including but not limited to, BB guns, pellet pistols, air rifles, paintball guns, etc. If firearms are required for employment, instructional, or other legitimate purpose, the Office of Student Life must be contacted and the gun and ammunition must be stored under lock and key with Campus Safety.
  • Knives with a blade longer than three inches. Inappropriate use of any knife, regardless of size, will result in its confiscation and is subject to disciplinary action.
  • Fireworks.
  • Hallways and stairwells must be unobstructed at all times.
  • Any motorized object inside of residential facilities.
  • Paint and painting.
  • Propping open doors or letting anyone in through an exterior door.
  • Room doors should be kept locked at all times.
  • Skateboarding.
  • Throwing, dropping, or hanging objects from windows or railings.
  • Unauthorized entry to restricted areas including, but not limited to, mechanical rooms, custodial closets, roofs, buildings, offices, etc.
  • Water guns, water balloons, slingshots, catapults, or other dangerous materials/objects.
  • Anything capable of a mess or damage to College property.

Solicitation
Individual rooms may not be used for business purposes. Solicitation is prohibited unless approved by the Office of Student Life.

Stolen Property/Theft
Possession of stolen property is illegal and may result in disciplinary action and/or criminal charges. Any theft should be immediately reported upon discovery to Campus Safety or a Residence Life or Student Life Office staff member.

Storage
Campus housing does not provide storage space to residents. Students are required to remove all personal items from campus during summer months, unless authorized to stay in campus housing. Personal items left after campus housing closes will be discarded or donated to a charitable organization chosen by the College and the owning student will be charged for the items removal.

Student Property
The College is not responsible for the well-being, safety, security, loss, theft or damage, etc. of student property. Students assume full responsibility for personal property they bring to campus. Students are responsible for making off-campus storage arrangements for their personal items when the College is closed.

Traffic Equipment
Street and highway signs, cones, flags, lights, barricades, and other traffic equipment are prohibited in the residence halls. Possession of such equipment usually constitutes theft, which also violates state and local laws.

Visitors & Guests
Visitors are required to be escorted at all times in all areas of campus housing outside of the hosting student’s room. Students are not to let anyone in residential buildings unless they are emergency response personnel or known college personnel in the performance of their duty.

Living in a residential community requires students to pay special attention to relationships they create with their roommate and other individuals. These relationships require sensitivity to sharing a small living space with another person. Students are expected to respect one another’s space and privacy and have an open dialogue with their roommate before hosting guests.

Students agree to the following conditions of hosting guests in campus housing or elsewhere on campus.

  • Guests will not be issued College keys. Students may not loan their student ID or College issued keys to a guest. The hosting residential student is responsible for their guest’s building and room access while visiting and must remain with their guest at all times.
  • Hosting student are responsible for their guest at all times and in all areas of campus and will be held responsible for any damages or policy violation committed by their guest.
  • Guests may stay no longer than three nights, unless authorized by the Student Life Office.

Designated guest hours in first-year residence halls (Ely, Eaton and Browning) are as follows: 7 days a week, 10 a.m. – 1 a.m. The guest policy is effective for the fall term only. Guests are welcome in the common areas of First-Year residences 24 hours a day, provided they are accompanied a hosting resident of the visited hall.

Guest policies vary by sorority in Shumaker Hall, determined by each individual chapter’s National/International policy.  Sororities prohibit male guests in residents’ rooms in Shumaker Hall. Each Sorority Advisor will clearly communicate guest policies to their individual Executive Board to maintain compliance with their National/International policy.

Windows and Screens
Windows and screens must be kept in place. There is a fee for reinstallation or repair.